Possible interruption in regular postal services - Measures for AMF clients
Canada Post has received notice that the Canadian Union of Postal Workers (CUPW) intends to begin strike activities at 11:59 p.m. EDT on June 2, 2011.
The Autorité des marchés financiers ("AMF") has set up flexible alternatives to ensure continued operations and services to consumers of financial products and services, industry representatives, reporting issuers, investment funds and financial institutions. Among other arrangements, the AMF is planning to use private courier services, as necessary.
The AMF reminds all its clients, in particular financial industry professionals, firms, reporting issuers, investment funds, insurers and financial institutions, that they are required to implement alternative measures to ensure continued compliance with their obligations and with the laws and regulations administered by the AMF.
Industry participants and candidates
Professionals and firms
For the duration of the interruption in postal services, the AMF reminds industry professionals and firms that they must implement alternative measures for delivery of original documents to the AMF in order to comply with their obligations and the laws and regulations administered by the AMF. These measures include sending documents by private courier services and delivery in person to the AMF's offices.
Candidates
Exceptionally, candidates who are expecting a recognition of minimum qualifications, a notice of examination or a probationary certificate will be contacted by e-mail during the interruption in postal services.
Candidates who have not provided an e-mail address on forms are asked to contact the AMF at [email protected] and provide an e-mail address where mailings can be sent during the interruption in postal services.
Exceptionally, candidates who are expecting examination results may contact the Information Centre for their results during the interruption in postal services. Candidates who are expecting notification of the starting date of their probationary period may also, exceptionally, contact the Information Centre during the interruption in postal services.
Reporting issuers and investment funds
Delivery of financial statements and MD&As
The AMF has issued a general decision whereby, under certain conditions, reporting issuers and investment funds are exempted from the requirement to deliver financial statements and MD&As in the event of an interruption in regular postal services. This exemption does not cover the requirement of reporting issuers and investment funds to file documents with the AMF and to disclose their financial results.
Filings other than mandatory SEDAR, SEDI and NRD filings
All individuals and entities required to file documents with the AMF must fulfill this requirement by sending documents by fax or special delivery, unless the document must be filed via SEDAR, SEDI or NRD. Deliveries should be made to:
- 800, square Victoria, 22e étage, C.P. 246, Montréal (Québec) H4Z 1G3, or
- 2640, boulevard Laurier, bureau 400, Québec (Québec) G1V 5C1
The AMF's general fax number is 514-873-3090.
The AMF reminds filers that the interruption in regular postal services does not impact documents to be filed through SEDAR, SEDI and NRD.
The AMF urges reporting issuers, investment funds and other parties concerned to consult their service providers for alternative delivery options and their legal counsel to determine how they can best comply with their obligations regarding offering documents, take-over bids and proxy solicitations.
These documents are generally available on the SEDAR website 
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Applications for exemption from requirements to deliver documents
Applications for exemption from the requirements to deliver documents to securityholders and third parties may be necessary during the interruption in regular postal services. Urgent applications will be processed promptly.
Industry participants can also refer to Notice 11-201 Related to the Delivery of Documents by Electronic Means.
Contacts for issuers and investment funds applying for an exemption:
Alida Gualtieri
Manager, Continuous Disclosure
514-395-0337, ext. 4401
Take-over bids
Benoit Dionne
Manager, Corporate Finance
514-395-0337, ext. 4411
Mathieu Simard
Manager, Investment Funds
514-395-0337, ext. 4471
AMF Solvency clientele
AMF Solvency (Standards and Deposit Insurance, Supervision of Insurers, Supervision of Deposit Institutions, Right to Practice Control) recommends that financial institutions or their agents send all documents by private courier.
It is important to include the name of the recipient and provide an e-mail address where any receipt or subsequent communications may be sent.
For questions about how a Canada Post strike could affect your business relations with the AMF, please contact the AMF Information Centre at 1-877-525-0337 or by e-mail at Request for information This link will open in a new window.