Why the AMF wants to know about your business relationships

The AMF wants to strengthen its role as a regulator by collecting relevant data on registrants (independent representatives, firms, independent partnerships) and their relationships with various industry stakeholders.

What is a business relationship?

You must disclose the names of the natural and legal persons with whom your business (independent representative, firm or independent partnership) has a relationship in pursuing its activities governed by the Act respecting the distribution of financial products and services This link will open in a new window.

The following types of business relationships must be disclosed:

  • The following types of business relationships must be disclosed:
  • Agreements with other businesses;
  • Business addresses (principal establishment and branches, if applicable).

Companion Guide

Refer to the Companion Guide (pdf - 2 MB)This link will open in a new windowUpdated on 27 October 2017 for more information about business relationships and how to disclose them.

Business relationships to be disclosed

Shareholders, authorized persons and directors

Relationships followed by an asterisk (*) are mandatory.

Types of business relationshipsFirmIndependent
partnership
Independent
representative
Shareholder – Natural person and/or legal personNatural or legal person who holds shares in the firm. *

X

   
DirectorPerson indicated as a director in the firm’s declaration in the Québec Enterprise Register. *

X

Correspondent’s assistantPerson designated to assist the correspondent in receiving the AMF’s correspondence.  (one only)

X

X

PartnerPerson who is a partner in an independent partnership. *

  X  

Responsible partnerPerson who manages the operations of an independent partnership and is responsible for compliance in Québec.  (one only)*

X

CorrespondentPerson appointed to receive correspondence from the AMF.  (one only)*

X

X

Responsible officer in Québec Person who manages a firm’s operations and is responsible for compliance in Québec.  (one only)*

X

SignatoryPerson authorized to act as signatory for documents involving the AMF. *

X

X

Agreements with other businesses

You must disclose at least one of the following relationships:

Types of business relationshipsFirmIndependent
partnership
Independent
representative

General agentRegistrant to which or to whom an insurer has delegated certain tasks and which or who acts as an intermediary between that insurer and other registrants. This definition includes general agents, affiliated general agents and any other industry title that meets the above definition.  (in insurance of persons and group insurance of persons only)

XXX
InsurerEntity registered with the AMF under the Act respecting insurance. XXX
Other registrant Firm, independent partnership or independent representative within the meaning of the Act respecting the distribution of financial products and services. XXX
WholesalerBusiness that pursues brokerage and underwriting activities concurrently or separately.  (in damage insurance only)XXX

Business addresses

Types of business relationshipsFirmIndependent
partnership
Independent
representative
Principal establishmentFirm’s or independent partnership’s principal address in Québec. XX
BranchAny establishment that relies on a head office. XX

Disclosing your business relationships

If you are registered for AMF E-Services

  1. You can use the “Manage business relationships” tool to add, remove, modify or obtain an overview of your business relationships.
  2. Begin by signing in to E-Services. If you are an independent representative, select the “My registration as an independent representative” access mode.
  3. Then, under “Client File”, select “Manage business relationships”. If your business is governed by more than one law, select “Insurance and financial planning (ADFPS)”.
  4. Click on the drop-down list arrow to view available relationships by sector or activity.
  5. For information about the steps to follow, refer to the screenshots starting on page 5 of the Companion Guide (pdf - 2 MB)This link will open in a new windowUpdated on 27 October 2017.

If you are not registered for AMF E-Services

  1. Complete the paper version of the Manage Business Relationships (pdf - 290 KB)This link will open in a new windowUpdated on 6 December 2018;
  2. Mail in your form with the supporting documents, if any.

Consulting your disclosed business relationships in E-Services

You can use the “Manage business relationships” tool to obtain an overview of and manage all your business relationships.

You can add, remove or modify your business relationships.

To do this, begin by signing in to E-Services. If you are an independent representative, select the “My registration as an independent representative” access mode.

Then, under “Client File”, select “Manage business relationships”. If your business is governed by more than one law, select “Insurance and financial planning (ADFPS)”.

By default, business relationships are filtered by type. To consult the list of persons or businesses disclosed under a particular type of business relationship, click on the corresponding arrow.

To filter your business relationships by concerns, name, address, city or status, drag and drop the column header corresponding to your choice directly into the line above the column headers.

Status of business relationships in E-Services

  • Add: Relationship to be approved by the AMF before it can be added.
  • Modify: Relationship to be approved by the AMF before it can be modified.
  • Delete: Relationship to be approved by the AMF before it can be deleted.
  • Sent: Relationship approved by the AMF.

Mandatory update within 30 days

Any addition, deletion or modification of a business relationship must be disclosed to the AMF within 30 days by submitting a Manage Business Relationships form either in E-Services or by mail.

Information

Need help?

Contact us:

Québec City
418 525-0337

Montréal
514 395-0337

Other regions
1 877 525-0337

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