All Québec-based enterprises that wish to file an application for authorization to enter into public contracts and subcontracts covered by the Act respecting contracting by public bodies must use E-Services.

This on-line service will allow you to send the necessary information concerning your authorization – such as updates, supporting documents, fee payments and renewals – to the AMF securely and quickly.

Thresholds and categories of public contrats and subcontracts

Verify the thresholds and categories of public contracts and subcontracts for which your enterprise must obtain an authorization.

Note: The AMF publishes the orders in council indicating the monetary thresholds and categories of public contracts covered by the Act. For more information, contact the resource person responsible for the call for tenders of the public contract in which you are interested.

Transmission of information

Throughout the application process, and as long as the enterprise holds an authorization, the respondentThe respondent is the person authorized to send the documents with which the enterprise fulfills its statutory and regulatory obligations. The respondent is necessarily the natural person who operates the enterprise if it is a sole proprietorship, a director or an officer of the enterprise if it is a legal person, or a partner of the enterprise if it is a partnership. will be the only person with whom the AMF communicates when necessary. If the respondent is unable to perform his or her functions, he or she may sign a power of attorney authorizing another person to communicate with the AMF as part of the application process.

Warning

Required documents

Please ensure that you are able to provide the documents required as part of the application for authorization, in particular the audited financial statements for the enterprise’s latest fiscal year.

If the enterprise does not have audited financial statements, the AMF requires at least a review engagement report on the financial statements for the latest fiscal year (a notice to the reader alone will not be accepted). Otherwise, your application for authorization cannot be processed and the application fees will not be refunded.

End of the warning

Processing time

Applications are processed as quickly as possible. Processing times may vary depending on the complexity of the file.

On average, a completed, compliant application, i.e., if the threshold and categories of public contracts and subcontracts are applicable, will take 8 weeks to process as of the date of receipt. This timeframe is valid provided that no specific issue is brought to light by the AMF’s partners during the audits. Processing times are longer for applications not subject to the applicable thresholds.

Ensure that your enterprise’s file with the Commission de la construction du Québec (CCQ) This link will open in a new window, the Régie du bâtiment du Québec (RBQ) This link will open in a new window and the Registraire des entreprises du Québec (REQ) This link will open in a new window is up-to-date.

Sole proprietorships (self-employed workers) and foreign enterprises

If you are an enterprise that was not constituted under the laws of Québec and does not have its head office or an establishment in Québec where it primarily conducts its activities, you are considered to be a foreign enterprise. If you are a sole proprietorship (self-employed), you come under the “natural person operating an enterprise” category. Please consult the section Foreign Enterprises and Natural Persons Operating an Enterprise for all the information you need to apply for and renew your authorization.

Sole proprietorships (self-employed workers) must demonstrate to the AMF that the applicable thresholds are pertinent to their applications. Applications filed by this type of enterprise which do not meet this test will not be accepted or processed.

How much does an application for authorization cost?

Under section 21.23 of An Act respecting contracting by public bodiesThis link will open in a new window an enterprise that files an application for authorization with the AMF must pay the required fees.

Please note that these fees are non-refundable.

Authorization process

The AMF forwards the application information to the Unité permanente anti-corruption (UPAC) so that UPAC can perform the audits it considers necessary, in co-operation with the Sûreté du Québec, Revenu Québec, the Régie du bâtiment du Québec (RBQ) and the Commission de la construction du Québec (CCQ).

UPAC will then send the AMF an opinion regarding the enterprise applying for authorization. This opinion will indicate the reason UPAC is recommending or, as the case may be, refusing authorization. Once it has received the opinion from UPAC, the AMF will issue the decision on the authorization application.

Validity of authorization

An authorization granted by the AMF is valid for three years. If you wish to renew your authorization, you must file an application for renewal at least 90 days before your authorization expires.

Contesting the AMF's decision regarding the application for authorization

The AMF's decision regarding your application for authorization is an administrative decision. It is final and may not be appealed, but is subject to review by the Superior Court.

Renewal of authorization

To maintain your authorization, you must file an application for renewal at least 90 days before your authorization expires. You will receive a renewal notice via E-Services 150 days prior to the expiry date.

Non-renewal of authorization

If you do not wish to renew your authorization, you must submit your application for non-renewal using AMF E-Services.